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ChatGPT prompt for a weekly sales team update

Turn your notes and numbers into a short weekly update: where you stand, the wins worth naming and what needs to happen next week. Free, no signup needed.

  1. Answer the starred questions
  2. Copy the prompt
  3. Paste it into ChatGPT
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Three quick answers make the result much better.

Optional if you'll paste notes or let your AI pull them.

Format it for

Fill in the starred questions and your prompt appears here.

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Paste it into ChatGPT.

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How to use it in ChatGPT

Open a new chat in ChatGPT, paste the prompt, then paste anything the prompt asks for right below it.

The prompt uses short Markdown headings like ### Task and ### Rules. ChatGPT handles this structure well, and it stays readable if you edit it.

If you've connected your email or other apps to ChatGPT, choose "Let my AI look them up" so it can use them as the source of facts.

Example: the finished prompt

For a sample company, Northside Supply. Yours uses your answers and your company profile.

Show the example prompt
### About me and my company
My name: Sam Rivera
My role: Sales manager
My company: Northside Supply
What we do: Commercial shelving and racking, installed in 2–3 weeks
Who we sell to: Warehouses and distribution centers

### Task
Write my weekly sales update for my team. It was a strong week.
Here are the facts: $84k closed of $120k target, 2 new logos, Dana's first deal.

### Details
People to recognize: Dana for her first deal, Marcus for the Harbor renewal
Next week's focus: Close the two Pinecrest deals
Don't mention: The pricing change, until it's announced

### Rules
- Tone: friendly and warm, but professional.
- Write like a real person in sales, not a marketer or a robot.
- No filler openers such as "I hope this email finds you well" or "I wanted to reach out".
- No buzzwords: avoid "leverage", "synergy", "circle back", "touch base", "unlock", "streamline", "game-changer".
- Short sentences. Plain words. Get to the point in the first line.
- My notes may be rough or have typos. Fix spelling and grammar, but keep my meaning.
- Use only facts I give you, in this prompt or in anything I paste or point you to. If something important is missing, put a [placeholder] in brackets instead of making it up.
- Lead with the number that matters most against target. No warm-up.
- Name people for specific wins. One line each.
- Write the subject line in normal sentence case: a capital first letter and capitalized names and places.

### Output
- A subject line, then the update.
- Sections: Where we are · Wins · Watch list · Next week.
- Under 200 words.

Why this prompt works

Weekly updates get skipped when they're long or vague. This prompt leads with the number, names real wins and ends with what's next, so it takes 30 seconds to read.

  • It puts the result against target in the first line.
  • It recognizes people by name for specific things, which lands far better than "great work, team".
  • It changes tone for a tough week: honest about the gap and clear on the fix.

Questions

Can I send different versions to my team and my boss?
Pick "Both" and you get two short versions from the same facts.
What if I don't have exact numbers?
Rough numbers work. Anything missing comes back as a [placeholder] to fill in.
Will it work for Slack or Teams?
Yes. Choose "Slack or Teams message" for a shorter, scannable version.
Does it work with the free version of ChatGPT?
Yes. The prompt is plain text and works in any ChatGPT plan. Looking things up in your email needs a plan and setup that connects those apps.